Bratislava, SK
Senior Executive Assistant (hybrid)
We have an outstanding opportunity for an energetic person to join our team of assistants in Executive Office. You will get a chance to grow and get a taste of what it takes to be a part of globally structured group of people working for Swiss Re. Are you ready for a challenge?
About the Role
Our team consists of 9 Team and Executive Assistants located in Bratislava, and we are the point of contact for all administrative tasks and the driving effort for their execution, collaborating with our internal partners.
We are ready to welcome a new team member to make sure things run smoothly and are prioritized properly.
Your main responsibilities will be:
- Manage MD's daily agenda and plan ahead accurate meeting schedule
- Handle calendar management, including scheduling of internal/external appointments across time zones and arranging all required logistics (rooms, video conferences, catering, accommodation etc)
- Organization of business trips (booking flights, transfers, accommodation etc.)
- Organization of client visits (booking rooms, registering guests, ordering lunches etc.)
- Support in Event Management (Invitations, registrations, reporting)
- Active role as Data Steward in CRM system (creation and updating of new/existing Contacts, Partners and target groups)
- Updating of team flyers, team lists, organizational charts and distribution lists
- Filing and supervising expense reports, processing incoming invoices
- Coordinating office events and team events
- Ordering of access rights for tools
- Support with setting up and evaluation of surveys
- Supporting international clientele
About You
- 3-5 years Experience in supporting management at the executive level, very good command of English
- Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)
- Professional communication and organizational skills
- Excellent time management and ability to prioritize
- Flexible personality with a high self-motivation who adapts fast to various situations and responds quickly to challenges
- Able to anticipate possible risks/issues, maintains a solution approach
- Able to work independently with little or no supervision, while being a teammate and collaborative
If you do not meet all our requirements but truly believe that you have the right motivation and attitude to do the job, we will be happy to receive your CV as well!
The minimum gross monthly base salary for this role is 1 900 EUR full time. Our final offer to you will be set up fairly, considering the skills and experience that you bring to the Swiss Re Group. You can look forward to extra rewards and benefits including an attractive performance-based bonus.
We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.
#LI-Hybrid
About Swiss Re
Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
Reference Code: 129523