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Armonk, NY, US

Executive Assistant to iptiQ CFO

About iptiQ


iptiQ is a risk tech start-up within Swiss Re Group. Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.

iptiQ provides digital, bespoke and transparent L&H and P&C protection products in a B2B2C manner. Founded in 2014, we're transforming the way consumers buy insurance with a unique digital insurance engine which incorporates the latest technology with world-class underwriting capabilities. We build strong partnerships to sell insurance via trusted brands.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. iptiQ embraces a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.



About the role


We are looking for a capable, proactive, dedicated and service-oriented professional to support the iptiQ CFO and the iptiQ Finance team.

iptiQ offers a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?


In this role your main responsibilities/tasks include:


  • Provide professional, proactive secretarial and advanced administrative support to the iptiQ CFO
  • Effectively manage the calendar of the iptiQ CFO and other members of iptiQ Finance and be the "gatekeeper" of scheduling and meeting availability
  • Prioritize conflicting needs, handle matters expeditiously, proactively and follow through on tasks to successful conclusion
  • Proactive effective email in-box management of the iptiQ CFO and assist on other communication from brief instructions or notes
  • Arrange travel schedules mainly for the iptiQ CFO and also for the iptiQ Finance team whenever needed and in accordance with T&E policy. This includes planning, booking, visas, preparing itineraries and providing all documents for meetings/presentations during travel. Timely preparation and processing of travel expense reimbursement
  • Independently coordinate meetings, including use of tele- and video-conference and organize, as needed, events or conferences, both internal and external to the company, by arranging, amongst others facilities, issuing information and/or invitations support
  • Establish and maintain good relationships with assistants of key internal stakeholders, as well as external partners
  • Work closely and effectively with the iptiQ CFO and iptiQ Finance team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Work closely and deputize other iptiQ assistants during absences
  • Prepare and process any required purchase order requests and assure invoicing gets done in a timely manner using the internal procurement system (MySpend)!



About you


  • 7+ years of experience as assistant
  • Professional, with experience supporting multiple leadership team members
  • Strong organizational skills that reflect ability to perform and prioritize tasks efficiently and with attention to detail
  • A teammate and a self-starter who thinks ahead, is result oriented and strives in a dynamic and professional environment
  • Dependable, discrete, trustworthy and high integrity
  • Very strong interpersonal skills and the ability and desire to build relationships
  • Excellent verbal and written communication skills in  English. Good German language skills would be an asset
  • Demonstrated proactive approach to problem-solving, with strong decision-making ability
  • Highly resourceful team-player, able to work effectively with global, multi-cultural team in multiple locations
  • Comfortable working in a fast-paced environment, have the ability to interact with staff at all levels and work effectively in a team environment, representing and adhering to Group Finance's values and behaviours
  • Proven ability to handle confidential information with discretion, be adaptable to competing demands, comfortable working under deadline pressure and be customer/client oriented
  • Proficient in Microsoft Outlook, Microsoft teams, Word, Power Point and, preferably with internal web-based applications such as SharePoint and MySpend
  • Curious, forward looking, and actively seeking improvement and growth opportunities



About the team


iptiQ Finance, part of iptiQ Division, is responsible for financial reporting, FP&A, cost controlling, M&A, strategy and valuation operations for the Global Division. We are looking for an energetic and broadly experienced assistant to support this team. This will be an interesting role for anyone who enjoys the variety, challenges and excitement associated with a diversified team role and is excited to be part of a growing organization.


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, including gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status.  



Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled.

During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed.


Reference Code: 109896 

Nearest Major Market: White Plains
Nearest Secondary Market: New York City

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