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Bangalore, KA, IN

Team Assistant

About Swiss Re


Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.



About the team

The Global Finance Organisational Change (OC) team is focused on developing an integrated approach on organisational change for Finance globally. Our team aligns, activates and enables impactful change, relevant capability development and the target culture to prepare the Finance organisation and our people for the future.

About the role

You will provide administrative and operational support to the Head OC and the OC team. The position demands high energy, a can-do-attitude and self-confidence. You are curious and open to new tasks and projects which you undertake independently and proactively. You are a strong teammate who will collaborate closely with a diverse team, and also have the opportunity to interact with colleagues from Finance and Swiss Re, as well as external consultants.

Main responsibilities

  • Be a trusted support partner to the Head and members of the Global Finance Organisational team by providing timely, high-quality administration and coordination support
  • Management of the Head GFOC schedule including organisation of meetings, conference calls, working sessions/workshops, and attendance at offsites
  • Arrange and coordinate events and travel itineraries, including logistics and expense filings
  • Proactively coordinate team schedules and calendars (organization of meetings, conferences, team events, offsites including handling meeting clashes)
  • Set up virtual meetings using primarily Outlook and MS Teams, arranging video conferences and other physical rooms bookings
  • Coordinate internal and external visits (registering guests, ordering catering, arranging AV support)
  • Provide event and project support by organizing diverse events such as briefing sessions and presentations, regular agile project calls and meetings (multiple meetings per week), various monthly executive and management meetings, workshops, and team events
  • Monitor team budgets and provide financial management support by processing expenses, purchase orders and invoices
  • Support on-/off-boarding processes of employees, vendors and consultants
  • Provide digital support to maintain relevant sites e.g. OC SharePoint Online, Yammer and keep relevant and up to date, update regularly various documents, mailing and distribution lists
  • Develop, review and update administrative processes in collaboration with the team, ensuring all administrative and operational requirements are fulfilled
  • Review/format presentations and other documents, and provide support for ad-hoc requests as required

About you

  • Minimum completed secondary schooling, an administration qualification a plus
  • Previous administration/coordination/office experience
  • Proficient written and verbal command of English (other languages a plus)
  • Strong interpersonal skills, with the ability to collaborate well with a diverse team under demanding circumstances
  • Can work flexibly and adapts well to changes in an agile environment, with a hybrid working model of virtual and in-office work
  • Good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word, Teams) and willingness to adopt new tools & technologies
  • Strong organizational, project and time management skills
  • Ability to handle a busy and varied workload, to prioritise whilst maintaining a strong attention to detail
  • Can handle confidential and sensitive information



Reference Code: 107816