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Bratislava, SK

Corporate Secretariat Legal Assistant


About Swiss Re

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.

At Swiss Re we combine experience with creative thinking and cutting-edge expertise to create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 13,000 employees across the world.

We offer a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?


About the Role


In this role you will provide a broad range of corporate secretariat services, administrative and legal support to the team Corporate Governance EMEA in respect of legal entities located in EMEA and their branches and/or subsidiaries. This will involve also assistance and support activities related to board and committee meetings.


Your role will be:

  • Organization of board or committee meetings (e.g. sending out calendar invites, updating the invites, booking meeting rooms) and drafting of documents for these meetings (e.g. agenda and resolutions) and execution of follow-up actions;

  • Performance of corporate secretariat formalities (e.g. relating to the approval of annual accounts and changes in the board and management composition, incl. collection of internal approvals, preparation of statutory filings);

  • Administration of company records and general record management;

  • Arrange / support corporate governance certification and/or board self-assessment process;

  • Support internal signing process (e.g. collect signatures in line with internal Swiss Re requirements);

  • Handling requests for corporate documents from internal clients, auditors or regulators (e.g. KYC requests);

  • Develop and maintain templates and standard procedures for corporate secretariat;

  • Help with legal monitoring in relevant legislation and the regulatory environment.


About the Team


The Corporate Governance EMEA team is a multi-jurisdictional team composed of 9 Legal Counsels and Company Secretaries based in Bratislava, Luxembourg, London and Zurich, providing corporate governance and corporate secretariat services to legal entities of the Business Unit Reinsurance and of Group Operations in EMEA and their branches.


Dedicated partner of board and committee members of in scope entities, the team is accountable for compliance of in-scope entities with corporate governance laws, regulations and internal requirements.


Key activities are: corporate restructuring, legal entity creation, life cycle management, corporate secretariat, regulatory filings and license application and maintenance, internal and external regulatory investigations, legal monitoring, providing awareness and training to board and committee members and outside counsel management on behalf of the entities.


About You


We are looking for you if you have the following skills & experience:

  • Prior work experience in legal area, in-house or in a law firm is preferable (3 years of previous experience preferred)

  • Law university degree is preferable

  • Excellent verbal and written communication skills in English (German/French language is a plus)

  • Profound proficiency in MS Office products such as Outlook, Excel, Word, Power Point

  • Ability to manage multiple requests and deadlines

  • Self-motivation, organizational skills and detail orientation

  • Discreteness and ability to handle confidential information

  • Ability to work independently


And if these soft skills characterize your personality:

  • Teamwork

  • Flexibility

  • Accountability

  • Responsiveness

  • Integrity

  • Proactivity


If you are a collaborative, engaging & positive team player who will work to constantly improve business results and client satisfaction, we will be happy to get to know you.


We're looking forward to your application!


Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.


We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.


We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Reference Code: 99308 


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