Location: 

Bratislava, BL, SK

 

Event Management Assistant (50%-60%) 


About Swiss Re

The Swiss Re Group is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. It anticipates and manages risk – from natural catastrophes to climate change, from ageing populations to cybercrime. The aim of the Swiss Re Group is to enable society to thrive and progress, creating new opportunities and solutions for its clients. Headquartered in Zurich, Switzerland, where it was founded in 1863, the Swiss Re Group operates through a network of around 80 offices globally. It is organised into three Business Units, each with a distinct strategy and set of objectives contributing to the Group’s overall mission.

 

About the Role

In Corporate Real Estate & Services (CRES) the "Business Partner" will help to plan and execute internal meeting, events and conferences for internal customers (Swiss Re employees) as required by the business to guarantee the highest standard levels commensurate with Swiss Re’s image and quality expectations. You will be support to Event Manager and to various business units ensure that requirements for the business are delivered as well as collaborate with other internal stakeholder such as media production, AV services and catering to delivery harmonized services.

 

Event Management Assistant support

  • Development, planning, organizing, coordination and execution of Swiss Re conferences, meetings and events in Swiss Re premises
  • Design of event concepts by recommending locations, social programs, catering, give-aways, etc. in close cooperation with Swiss Re's internal and external service suppliers
  • Creating of proposals, booklets for inhouse and offsite events
  • Acting in entrepreneurial capacity by providing the best solution to client – leading event projects and coordinating all parties involved
  • Planning and monitoring of event's logistics, such as venue set-up, technical infrastructure, security, transportation and staff planning
  • Providing on-site support during events as required (extended hours, incl. weekends, may be involved)

 

Post-event production support

  • Invoice handling, supplier debriefing, evaluation of guest feedback, final cost statement vs. budget, documentation, etc.

 

About You

Education

  • University degree (not a must)
  • Experience working in an environment with high ranking Executives (e.g. CEO, Executive Board, Swiss Re A/B Band)
  • Minimum 1-year experience in event management and conferencing, preferably in an event agency or corporate environment
  • Very good MS Excel/Word/PowerPoint skills

You have

  • Event management experience and know-how (ability to direct complex events from concept to execution)
  • Strong verbal and written communication skills, ability to work in a fast-paced environment while managing multiple projects.
  • Excellent organizational skills
  • Proven ability to work under pressure

You are

  • Proficient in English / any other language a plus
  • Autonomous and independent, proactive and resilient: willing to go the extra mile to deliver outstanding results
  • Curious and willing to challenge the status quo
  • Professional and positive
  • Proactive and able to work both independently and within a global, multicultural team
  • A strong team player with a self-starter attitude
  • At ease with working in complex organizational structures with multiple reporting lines

 

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

Minimum base salary for this job from 1100 EUR gross/month reflecting full-time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

 

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


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Reference Code: 86476