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Location: 

Bratislava, SK

 

Executive Assistant 


About Swiss Re

The Swiss Re Group is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. It anticipates and manages risk – from natural catastrophes to climate change, from ageing populations to cybercrime. The aim of the Swiss Re Group is to enable society to thrive and progress, creating new opportunities and solutions for its clients. Headquartered in Zurich, Switzerland, where it was founded in 1863, the Swiss Re Group operates through a network of around 80 offices globally. It is organised into three Business Units, each with a distinct strategy and set of objectives contributing to the Group’s overall mission.

 

About the role

In this role you are going to provide administrative support to the Head HR Service Delivery & Business Management. You will be handling travel itineraries, expenses, calendar and provide meeting support. You will have an opportunity to also engage in social activities like organizing leadership team workshops, internal events and special assignments relating to employee activities. The role will include close cooperation with many other departments. You will also work closely together with the HR Service Delivery Leadership Team as well as with other Executive Assistants in the HR Executive Team to achieve goals.

You can work independently and you have a strong verbal and written communication skills. We would like you to have experience at settling priorities and re prioritizing as appropriate. This means a strong time management, anticipating issues and finding solutions independently, as well as collaborating with other colleagues.

  • Plan and manage calendar and arrange travel including visa applications for Head HR Service Delivery & Business Management.
  • Set up international video conference calls and manage external visitors.
  • Schedule and support with administrative tasks related to the leadership team meetings. Organising off-sites (on site or external) by booking hotels or conference rooms and organising speakers.
  • Handle expenses and invoices.
  • Support the preparation of presentations. Verifies edits and formats documents as required.
  • Be a reliable point of contact for requests in the absence of Head HR Service Delivery & Business Management. Provide information and answer questions; directs questions to other appropriate staff when necessary. Handles all confidential information appropriately.

 

 

About the team

We are fresh and well coordinated team of 6 executive assistants based in Bratislava supporting 7 HR managing directors based in Zurich and London. We strive to develop ourselves as empowered professional team through sharing knowledge, enabling creativity and showing respect to each other.

 

 

About you

  • Ideally 2 years of working experience supporting executives
  • High energy with proven organization and time management skills and being able to work independently.
  • Excellent verbal and written communication skills in English
  • Detail orientated with the ability to handle multiple tasks and multiple requests and deadlines
  • Ability to interact with staff at all levels and work effectively in a team environment
  • Proven follow-up skills, flexible, thorough, self-starter with the ability to multi-task, anticipate, and function well under pressure
  • Proficiency in MS Office products such as Excel, Word, Power Point, SharePoint, Outlook and OneNote.

 

This position is being hired for temporary contract, with potential of prolongment.

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.

We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

 

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


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Reference Code: 86823