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Location: 

Bratislava, SK

 

Executive Assistant 


About Swiss Re
 

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.

At Swiss Re we combine experience with creative thinking and cutting-edge expertise to create new opportunities and solutions for our clients. This is possible thanks to the collaboration of our 15,000 employees across the world.

We offer a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?

 

About The Role

 

We are looking for an Executive Assistant to join Swiss Re in Bratislava and provide administrative support to our Management members/Unit Heads (C-bands) in Reinsurance Centre based in Zurich, US and Asia.

Core responsibilities include travel (domestic and international), expenses, calendaring, phone and meeting support. You will also assist with projects and special assignments relating to client and employee activities. We are looking for someone who has the ability to determine and reprioritize priorities, assist and at times drive time management, monitor progress and gain agreement of others. We also need you to independently, anticipating issues, problem - solving and adjusting plans as needed.

 

KEY ACCOUNTABILITIES

  • You would be responsible for actively managing calendars including conflicts and deadlines and, anticipating issues with day to day activities and resolving them in advance
  • You would be arranging all travel, meetings and conference calls & sending meeting invitations, registering visitors and reserving conference rooms
  • You would be arranging business trips (booking flights, transfers, hotel accommodations, etc.)
  • You would be filing travel and entertainment expense reports; preparing requisitions for purchase orders and expense reimbursements
  • You would be following up on incoming requests and take necessary actions
  • You would be preparing presentation materials, minutes and necessary documents
  • You would support records management, establish and organize filing system
  • Ordering of access rights for tools and drives via IT ticket
  • Provide cover for roles in other teams
  • Any other ad hoc tasks as required from time to time

 

About You

 

  • Bachelor's degree or equivalent, preferred
  • Minimum 2 years of working experience in administration
  • Proficiency in MS Office, especially Outlook
  • Very good verbal and written communication skills in English
  • Excellent organizational and time management skills, able to manage priorities of more than 1 stakeholder and different deadlines in the most efficient way
  • Ability to perform daily work independently with limited directions
  • Comfortable to interact with staff at all levels and work effectively in a team environment

 

KEY COMPETENCIES

ANALYTICAL   

Solves business problems using own initiative, within parameters of own role.

 

SEEING THE BIG PICTURE         

Should be able to see how own objectives fit in with the overall team/business objectives.  Questions any areas, which do not fit. Appreciates the each function plays within the Company and related roles externally.

 

KNOWLEDGE SHARING

Ability and willingness to obtain, use and share information, ideas and knowledge with others across the organisation and clients as appropriate to maximise business effectiveness.

 

CLIENT SERVICE           

Aware of the importance of internal and external clients, understands their needs and works with them to meet these. Focuses on delivery, meeting deadlines and providing high quality service.

 

INFLUENCE      

Willingness and ability to put forward a convincing point of view within the parameter of own job.

 

INTEGRITY

Deals with colleagues and clients honestly at all times. Can be trusted to behave to a high ethical standard.

 

 

Minimum base salary for this job is from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits. We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

Disclamer BA

 

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

 

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


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Reference Code: 91957