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Location: 

Bratislava, SK

Executive Assistant

 


About Swiss Re
 

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.

At Swiss Re we combine experience with creative thinking and cutting-edge expertise to create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 13,000 employees across the world.

We offer a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?

 

About the Role

 

In this role you are going to support the Head of HR Corporate Solutions (CorSo). You will be handling travel itineraries, expenses, calendar and provide meeting support. You will have an opportunity to also engage in social activities like organizing leadership team workshops, internal events and special assignments relating to employee activities. The role will include close cooperation with many other departments. You will also work closely together with the HR CorSo Leadership Team and CorSo Process Coordinator as well as with other Executive Assistants in the HR Executive Team to achieve goals.

 

You can work independently and you have a strong verbal and written communication skills. We would like you to have experience at settling priorities and re prioritizing as appropriate. This means a strong time management, anticipating issues and finding solutions independently, as well as collaborating with other colleagues.

  • Plan and manage calendar and arrange travel including visa applications for Head of HR CorSo.

  • Set up international video conference calls.

  • Schedule and support with administrative tasks related to the leadership team meetings. Organising off-sites (on site or external) by booking hotels or conference rooms and organising speakers.

  • Handle expenses and invoices.

  • Support the preparation of presentations. Verifies edits and formats documents as required.

  • Be a reliable point of contact for requests in the absence of Head HR CorSo. Provide information and answer questions; directs questions to other appropriate staff when necessary. Handles all confidential information appropriately.

 

In collaboration with the Corporate Solutions Process Coordinator, you will support the completion of local projects and special assignments by gathering internal data, quality checking its reasonableness and preparing information based on the data. You will also assist in keeping track of the progress against process plans.

 

About the Team

 

We are fresh and well coordinated team of 6 executive assistants based in Bratislava supporting 8 HR Managing Directors based in Zurich and London. We strive to develop ourselves as empowered professional team through sharing knowledge, enabling creativity and showing respect to each other.

 

About You

 

  • Ideally 2 years of working experience supporting executives

  • High energy with proven organization and time management skills and being able to work independently.

  • Excellent verbal and written communication skills in English

  • Detail orientated with the ability to handle multiple tasks and multiple requests and deadlines

  • Ability to interact with staff at all levels and work effectively in a team environment

  • Proven follow-up skills, flexible, thorough, self-starter with the ability to prioritise, anticipate, and function well under pressure

  • Proficiency in MS Office products such as Excel, Word, Power Point, SharePoint, Outlook and OneNote.

 

This position is a maternity cover.

 

Minimum base salary for this job is from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits. *

 

*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re. 

 

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

 

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


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Reference Code: 100522