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Bratislava, SK

Executive Assistant


About Swiss Re

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime.

At Swiss Re we combine experience with creative thinking and cutting-edge expertise to create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 13,000 employees across the world.

We offer a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?


About the Role

•    Responsible to proactively manage schedules and calendars (organization of meetings, conferences, events of the team and off-sites including managing meeting-conflicts and deadlines)
•    Cooperate very closely with the assistants of the Group Operations peers at the Group Operations Committee, as well as other senior partners' assistants (e.g. COOs and Group EC members). Will need to also act in a agile way/pool to support the Transformation and also other central Group leaders as needed (HR/Finance etc).
•    Coordinate events & communication for Group Operations in Bratislava
•    Perform Project Management related tasks
•    Arrange travel itineraries, ensure adequate administrative cover and logistical activities, including travel & entertainment expense filings - not only for the Group Operations Transformation but also for his reports
•    Support, participate and coordinate ad hoc projects of Group Operations on administrative and logistics matters
•    Prepare presentation materials and vital documents
•    Key contact for Group Operations Transformation vendors around setting up purchase orders and ensuring payment of invoices
•    Interact professionally with all levels of Swiss Re's employees, customers & vendors
•    Attend team (15min) daily huddles and lead on key projects and deliverables
•    We perform ad hoc tasks as the need arises
•    Opportunity to grow into more technical and project roles within Group Operations if desired
•    Monthly consolidation of Group Operations Transformation key performance metrics
•    Responsible for updating of intranet around Transformation efforts
•    Fully involved in the business activities of the Transformation in Group Operations including contents that is highly confidential, and support Group Operations employees as needed


About the Team

We are an Agile Transformation team who meet every day, work as a team, support each other and develop and grow together. We are looking for a team player to join this high performing team. This role is critical to our success. We work as a team, learn together, help each other as a team and always support each other.


About You

•    Minimum 2-4 years' experience in an Executive Assistant role in multinational companies (financial, Insurance, banking industry is a plus) serving senior management
•    Strong ppt skills to help the team on regular Group Ops presentation decks
•    Ability to prioritize, work on multiple priorities, work independently and as a team in an ambiguous environment, proactively manage schedules
•    Self-starter, think ahead, ability to quickly adapt and execute in organized manner
•    Very strong interpersonal and organizational skills
•    Able to manage priorities of different partners with different deadlines in the most efficient way
•    Good attention to detail and time management
•    Ability to execute in a multifaceted, changing and matrix environment
•    It is encouraged to carry out daily work without a lot of instructions and/or mentorship
•    Great teammate with clear communication skills, self-motivated, dedicated and results driven person
•    Engaging and motivating, strong problem solving with sound organization skills
•    Ability to successfully get along with all levels of management to complete tasks
•    Proficiency with MS Office programs
•    Excellent command of English and Slovak. Any other language, especially German, is an advantage


Minimum base salary for this job from 1500 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.* 

*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.  


We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks. 


We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Reference Code: 100701