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Bratislava, SK

HR Administration Specialist with English and German Language

About Swiss Re


Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.



Would you like to build you career in HR department? This role could be the right fit for you!


About the Role


You will be responsible mainly for on-boarding, off-boarding activities and job changes for employees based in EMEA countries. You will handle contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts and will ensure efficient off-boarding process of voluntary leavers. In addition, HR Administration Associate will be handling salary changes, band changes, FTE, work-schedule changes, benefits administration, time and absence administration and other HR Admin agenda.


Main tasks/activities:


  • Creating contracts, addendum, letters and coordinating signature process with relevant parties
  • Handling the communication with employees, line mangers, HR advisors/partners and keep track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
  • Handling correct HR data entries in the required systems (personal data, position related data, compensation, benefits etc.)
  • Handling time and absence administration in connection to the whole employee life cycle
  • Providing guidance and support to customers in case of any questions or issues
  • Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
  • Daily collaboration with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
  • Ensuring timely storing of all obligatory HR documents
  • Working towards high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness
  • Participating in various global/local HR initiatives and projects
  • Supporting Specialists with more complex portfolio when needed
  • Performing other position related tasks as instructed by Supervisor


About the Team


You will strengthen our HR Admin team within Global HR Solutions Centre in Bratislava. We primarily support HR Advisors, HR Partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.


About You


Who are we looking for? Our new colleague should have/ be:


  • Excellent attention to details with the ability to prioritize workload is a requirement
  • Effective organizational skills
  • Strong social skills and excellent communication skills
  • Strong service and client orientation
  • Flexibility and adaptability to changes
  • Improving continually and seeking for challenges
  • Passionate to learn new HR processes
  • Innovative thinking
  • Teammate
  • Excellent English
  • German intermediate (B1)


We are looking forward to your application!


The minimum gross monthly base salary for this role is 1 200 EUR full time. Our final offer to you will be set up fairly, considering the skills and experience that you bring to the Swiss Re Group. You can look forward to extra rewards and benefits including an attractive performance-based bonus.


This job offer is suitable for people who have been impacted by the invasion of Ukraine.


Swiss Re embraces diversity and equal opportunity. We are committed to building an inclusive team that represents a variety of backgrounds, perspectives, and skills. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions.


We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where we work most effectively!


We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.



Reference Code: 119182 


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