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Chicago, IL, US Alpharetta, GA, US Schaumburg, IL, US

Surety Operations Specialist / Executive Assistant

About Swiss Re Corporate Solutions 


Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry-leading claims service provides them with additional peace of mind.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. Swiss Re Corporate Solutions embraces a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.



We are looking for a Operations Specialist and Executive Assistant for our Surety team based in our Chicago and Schaumburg offices. This individual will also assist with projects and special assignments relating to client and employee activities.

About the Role:

  • Prepare external and internal reports and presentations using Word, PowerPoint, Power BI and/or Excel as needed. These reports include the compiling and sorting of client information, revenue and profitability, and presenting these reports to senior management.
  • Maintain multiple calendars; arrange travel, meetings, and conference calls, coordinate events for Regional Leadership Team. Work with Swiss Re event planners to book meetings from 10-125 attendees.
  • Event Management: Work closely with Senior Management in surety to coordinate internal and external events. No overnight travel is required.
  • Manage market collateral including print and merchandise. Coordinate the selection and ordering of client gifts, marketing materials and internal training documents.
  • Prepare required requisitions for T&E expense reimbursements and required Purchase Order requests.
  • Manage entries in business tools: Outlook, One Drive, SharePoint, Metric Tracking spreadsheets and department websites. Update internal data bases for the team in the US and Zurich.
  • Develop and maintain key contacts lists for leadership team and distribute group emails with direction from senior management.
  • Assist in development and maintenance of Business continuity, safety and security plans.
  • Liaison within the surety team countrywide and other business units(Finance/Legal/Business Services/ Claims and be the internal go to person for project assistance as it relates to North American Surety.

About You:

You are comfortable managing multiple projects at once and have strong technical skills. You are highly detail oriented and very organized. Accuracy is a key part of this role. You're extremely agile and can adapt to constantly evolving priorities and enjoy leading ad hoc projects. You are able to multi task effectively and meet deadlines.


You have administrative experience, but also are looking to expand your responsibilities and enjoy focusing on issues involving compliance, marketing, data analytics and are comfortable changing directions from one topic to another.


You will work with a number of senior members of the surety team handling different projects, although you will be a direct report to the head of the business. The position is a combination of in office and remote work. You will also provide administrative support to the Surety executive teams based in Chicago and Schaumburg.


Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled.

During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed.


As the COVID-19 pandemic continues to impact the world, it is our responsibility to help keep our employees, customers, partners and communities healthy and safe.  SwissRe will require all candidates interviewing in person in the United States and Canada to provide evidence of vaccination when arriving at our offices. 


Keywords: operations specialist, executive assistant
Reference Code: 109975 



Nearest Major Market: Chicago

Job Segment: Operations Manager, Surety, Claims, Compliance, Operations, Insurance, Legal