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Location: 

Kuala Lumpur, MY

Management Assistant

About Swiss Re

 

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.

 

 

Position objectives

Performs diverse team assistant / administrator functions, delegated administrative assignments and tasks, supports on branch governance matters, events and functions coordination and support on travel management activities for the business originating teams, across L&H and P&C.

 

Main tasks/activities

Client team support and administration

  • Understands client requirements and recognizes client needs and priorities (internal and external). Builds collaborative relationships, takes action to meet client needs and concerns, facilitates agreement and seeks alternatives
  • Liaises with external clients, executive assistants and other internal employees to organize agendas, reports, presentation material and supports on schedules attendance at meetings / conferences
  • Coordinates and prepares information for use in meetings, conferences support on preparing reports from clients
  • Demonstrates teamwork, collaboration and intercultural competency in own and cross-functional team. Cultivates key relationships, involves and informs others inside and outside of team

 

 Event management (for client markets)

  • Organizes events and preparing meeting materials as required, working closely with other Functions
  • Supports on organizes internal meetings
  • Performs other ad hoc administrative and clerical duties and liaises with support services as required for organizing catering and event / publication mail etc

 

 

Client database maintenance and administration

  • Performs maintenance and administration of client markets related database / tools (RICH)

 

Branch governance support and administration (for Branch Manager and Strategy & Operations (S&O) team)

  • Assists the handling of e-mails and calendar administration and coordination as required
  • Supports S&O and progress tracking for various business initiatives and regulatory requirements
  • Process manager for governance meetings, including Branch Managemertn Committee
  • Supports on administration tasks on Outsourcing and Business Continuity Management governance
  • Initiates process improvements to promote efficiencies on how to manage the daily administration requirements
  • Provides project support on S&O driven projects

 

Position requirements

  • Ability to research and translate complex concepts and information into business relevant insights and subsequently into appropriate communication channels.
  • Strong influencing and communiaction skills working across a broad range of stakeholders (including senior managers) to obtain information, implement initaitives and drive successful successful completion of tasks and actions.
  • Critical thinking skills, specifically a willingness to challenge the status quo and develop alternatives.
  • Strong skill set in using the Microsoft suite (PowerPoint, Excel, Project & Word) and developing reporting for senior audiences.
  • Understanding of the re/insurance industry, including functional process/activities and legal/regulatory requirements desired.

 


Keywords:  
Reference Code: 108927 

 


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