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London, GB

Expense Handler / Admin Assistant (part-time)

About Swiss Re


Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work.



About the Role

In this role you will have an outstanding opportunity to join: a diverse and motivated team, committed to delivering value to its business partners. This is a great opportunity for someone wanting to take on a part time role.

Main responsibilities:

  • Managing the Group Tax department purchase order and expense process, ensuring invoices are processed in an accurate & timely manner. Processing between 40-60 expense items a month
  • Prepare the expense report and ensure it is updated ahead of accrual deadlines on a monthly and quarterly basis
  • Liaise with Sourcing and Payables department on a regular basis to monitor open expense items and act as a key contact point for clarification of enquiries related to expense items
  • Work closely with the Head Group Tax Executive Assistant to provide cover during busy periods and cover holiday
  • Support for team Offsites, events, meeting locations and other ad hoc meetings
  • Support in SharePoint online archiving, maintenance, folder creation & updating templates
  • Onboarding of new joiners, ordering of new IT equipment, issuing access rights in SharePoint, etc.

About the Team

We are looking for an Expense Handler & Admin Administrator to be part of the Strategy & Business Management team. Our mandate is to act as a business partner to the Head Group Tax and Management Team, in the operationalization of Group Tax Vision and Aspiration. We are focused on delivering benefits to our stakeholders and are a highly collaborative and dynamic team.

About you

  • Experience in a similar role covering administrative duties and invoicing processes
  • Results oriented, "can-do" mentality complemented with strong organizational skills
  • Keen to take an end-to-end ownership for assigned tasks and recognize dependencies to other areas
  • Ability to lead initiatives and think outside of the box
  • Demonstrate ability to build and handle relationships across the hierarchies
  • Demonstrate a collaborative approach using teamwork across organisations
  • Highly flexible, engaged and accountable
  • Outstanding communicator in English (verbal and written)
  • Proficient Excel and PowerPoint skills, fast in learning new tools


We are looking forward to your application!

Reference Code: 117866 


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