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Location: 

Singapore, SG

Executive Assistant APAC

 

About Swiss Re Corporate Solutions
 

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry-leading claims service provides them with additional peace of mind.

Swiss Re Corporate Solutions offers a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?

 

About the Role

We are looking for the right talent to join our team as the Executive Assistant APAC . This is an ideal role for a service-oriented and outgoing person, who is collaborative and enjoys supporting our company’s administrative life. You should have the ability to perform tasks in an efficient, proactive and accurate manner. Also, you enjoy working in many different areas and are flexible to adapt in a dynamic environment. You will work in a diverse team and ensure that everything in the office is run smoothly. You should bring positive energy, a “hands-on” attitude and should possess empathy.

 

Secretarial Support:

  • Support the CEO APAC and two senior APAC executive members on administrative tasks
  • Inbox Management for CEO APAC (prirotisation, folder/record keeping, standard responses)
  • Plan and arrange international travel and expense reports filing in a timely manner
  • Diary management and meeting arrangement/coordination across multiple time-zones
  • Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
  • Prepare papers for meetings, interviews, travels etc., as required
  • Builds relationships across a variety of teams and people to undertake the role.
  • Work effectively with other country administrative assistants to coordinate travel, meetings and events
  • PO/Accruals management

 

 

CEO Office Support:

  • Drive the planning for the annual calendar and its respective meetings/events and logistics
  • Organise/support events for the CEO area together with the team (conceptual work), e.g. Senior Management Conference, Townhall, regional meetings, etc.
  • Support meeting preparation and planning for various Board of Directors and other pre-defined Swiss Re executive meetings
  • Support preparation of presentations for ad hoc Senior Management meetings
  • Support accurate, timely and meaningful CEO reports for management purposes e.g. budget, workforce reporting
  • Support Head CEO Office in ad-hoc requests relating to, but not limited to special strategic initiatives & projects

 

 

CEO APAC Event Management (in collaboration with Communications team):

  • Planning events end-to-end according to requirements, target audience and objectives
  • Preparing budgets and ensuring adherence
  • Sourcing and negotiating with vendors and suppliers
  • Support Regional Townhalls, Offsites, Internal/External meetings, etc.

 

About You

 

  • 5+ years of experience a global company, preferably in wide-ranging or cross-functional areas
  • Strong skill and demonstrated ability in managing expectations and deadlines in face of complexity, conflicting pressure and ambiguous circumstances
  • Excellent at building relationships and networks; influencing others to achieve outcomes
  • Systems and process-thinker;
  • Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs
  • Trustworthy to senior management and able to handle confidential and sensitive information
  • Show drive and agility with a "can-do" attitude


Keywords:  
Reference Code: 96548 

 


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