Accounts Analyst III

About the role:

Operational Excellence

• Process supplier invoices independently and allocate them to the appropriate expense account in a timely manner
• Ensure proper authorisations and verify correctness of invoices
• Ensure all original documents are archived based on requirements from Knowledge & Records (in line with localrequirements)
• Book direct debits/standing orders (or equivalents) and maintain internal approvals
• Reconcile assigned balance sheet and control accounts in timely manner
• Control outstanding position of aged creditors report
• Process and file staff expense claims, ensure compliance with Company travel policy (in line with local requirements)
• Handling supplier queries associated with invoice status, payment date, possible discrepancies, confirmation of balanc
• Handling internal queries associated with invoices (payment date and status, discrepancies, ad hoc reports)
• Ability to deputise team leader and cover all tasks. Have overview of all responsibilities of team members
• Perform and cooperate on closing activities (cleaning of control accounts, maintenance of open positions, corrections,reporting)
• Able to handle re-bookings, correction, and open balances
• Clear understanding of manual journals posted for different transactions to handle queries received from differentstakeholders.
• Knowledge on GST, TDS and RCM and other taxation related topics
• Awareness of Payments and Banking processes/systems (Wires, ACH, Swift, Cheques, Direct Debits etc.)
• Drive and contribute to continuous improvement initiatives and contribute to projects ( Global & Internal )
• Be able to analyse gaps in AP processes and outline possible solutions and improvements.
• Proactively Own and Collaborate with AP/TE, Business Transformation team in successful implementation of ProjectPortfolio including Global Financial Transformation Projects.
• Maintaining of SOP and updating any changes in SOP on a timely basis
• Share knowledge and expertise with all team members, train new team members
• Preparation of presentations and be able to Present to a wider audience
• Ensure adherence to SLA's, KPI's set about handling of Invoices, T&E claims and tickets assigned.
• Stakeholder management :
• Regular interactions with stakeholders - understand stakeholder's needs and work together with Team to deliver excelleclient service.
• Manage expectations from different global stakeholders
• Assist in managing the relationships with service recipients in order to optimize service satisfaction and improve NPS ( Promoter Score )

About the team:

The Accounts Payable and Travel & Entertainment team is responsible for processing supplier invoicesand employee travel and entertainment expenses for several Swiss Re locations worldwide. The team ensures that allpayments are processed in a timely manner, in line with internal rules and guidelines and they communicate with ourinternal and external customers on a regular basis.

About you:

• University degree in the area of finance, banking, accounting, with relevant working experience of min. 4 to 6 years in tAccounts Payable, invoice handling, T&E claims reimbursements domain.
• Language skills: English fluent written and spoken
• Solid accounting knowledge (Understanding of balance sheet accounts, P&L accounts, control accounts and the linkbetween these accounts)
• Technical knowledge of Accounts Payables and/or Payments systems and processes will be a key advantage.
• Proven track record of Business Process Improvement experience and related skills.
• Professional knowledge in MS Office tools, especially MS Excel and MS PowerPoint
• Proven relationship builder across the organization
• Proactive attitude, self-motivated, team player, willing to learn
• Planning, organizing and prioritizing
• Ability to work cross functionally within the Business.
• Possess Strong Interpersonal skills
• Advanced user knowledge of MS Office tools
• Good verbal and written business communication skills
• Proactive attitude, self-motivated, team player, willing to learn
• SAP and Coupa knowledge is an advantage