Executive Assistant

About the Role 

You will be the Executive Assistant to the P&C Re Head Business Operations & Enablement (BOE), who is heading our global business operations and enablement teams, based in Bangalore. Whilst you are the sole EA to our Head BOE, you will also be part of an Assistant team reporting to the Assistant Team Leader SID, Market Unit Operations APAC, leveraging the wider assistant team to help backing up mutually on absences and collaborating to leverage each other's expertise. 

Key Responsibilities 

• Executive Support: Provide proactive administrative support to the Head Business Operations & Enablement, including calendar management, travel coordination, expense administration, meeting prioritization, and support for day-to-day leadership activities. Optimize calendar, travel, and meeting schedules to maximize leadership effectiveness and efficient use of time. 

• Meeting Coordination: Support and coordinate leadership meetings, operational reviews, governance forums, and leadership visits, including agenda management, collection of pre-read materials, meeting logistics, minutes, action tracking, and follow-up with stakeholders. Maintain and monitor action logs arising from key meetings and engagements, proactively following up on outstanding actions and commitments. 

• Stakeholder & Communication Management: Act as a key point of contact for internal and external stakeholders, coordinating requests and supporting effective communication across a broad stakeholder network. Support the preparation, coordination, and distribution of leadership communications, presentations, town hall materials, and stakeholder updates as required. 

• Leadership Briefing & Information Management: Coordinate and consolidate briefing materials, pre-read packages, and relevant background information to support leadership meetings, stakeholder engagements, governance forums, and business travel. 

• Team & Community Coordination: Support onboarding activities, leadership team events, workshops, town halls, and engagement initiatives across the Business Operations & Enablement community, helping foster collaboration and effective execution. Support coordination of workshops, planning sessions, and community events involving globally distributed teams. 

• Leadership Visit Coordination: Coordinate leadership visits, including scheduling, logistics, stakeholder engagement planning, meeting coordination, and supporting materials to ensure a seamless experience for visitors and participants. 

• Event Coordination: Coordinate offsites (physical and virtual) and external events as required, managing logistics, participant communications, materials, and follow-up activities. 

• Continuous Improvement & Digital Enablement: Leverage digital and AI-enabled tools, including Microsoft Copilot and ChatGPT, to streamline workflows, improve productivity, automate routine activities, and continuously enhance the effectiveness and quality of leadership support.  

About the Team 

About the Assistant Team 

The Assistants Team SID is part of the P&C Re Executive Office, Market Unit APAC Operations Team, tasked with supporting both the Market Units and the Central Units. We connect, enable, and execute to ensure the overall success of P&C Reinsurance. 

About Business Operations & Enablement 

BOE drives operational excellence, business performance, and effective execution across P&C Re. By bringing together operational governance, business operations, enablement, and performance management capabilities, the function ensures clear accountability, end-to-end ownership, and data-driven decision-making. The team acts as the operational backbone of the business, enabling consistent delivery of strategic priorities and continuous improvement across P&C Re globally. 

About You 

You are an experienced administrative professional with a proven track record supporting senior leaders and teams in a fast-paced, international environment. You are proactive, resourceful, and comfortable managing competing priorities with professionalism and discretion. 

Key Attributes, Behaviours & Skills:  

1. Organization & Planning – Strong ability to manage multiple priorities, coordinate complex schedules, meetings, leadership visits, and events while ensuring timely execution and attention to detail.  

2. Communication & Stakeholder Management – Excellent verbal and written communication skills in English, with the ability to build trusted relationships, coordinate effectively across stakeholders, and prepare professional communications and materials.  

3. Collaboration & Teamwork – Works effectively across functions, cultures, and time zones, fostering strong partnerships and contributing positively to team objectives and outcomes.  

4. Execution & Accountability – Demonstrates ownership, reliability, and strong follow-through, ensuring actions, commitments, and deliverables are completed to a high standard.  

5. Digital & AI Proficiency – Solid user of Microsoft Office and collaboration tools, with a curiosity for learning new technologies and ways of working. Effectively leverages AI tools, including Microsoft Copilot and ChatGPT, to enhance productivity, efficiency, and quality of delivery.  

6. Professional Judgment & Discretion – Exercises sound judgment, maintains confidentiality, handles sensitive information appropriately, and demonstrates professionalism when supporting senior leaders.  

7. Proactive & Anticipatory Mindset – Anticipates needs, identifies potential conflicts, risks, and requirements ahead of time, and takes appropriate action to ensure smooth execution and effective support.

Key Behaviors: 

1. Living the Swiss Re Culture – Acts as a role model for Swiss Re's culture, supporting the Head Business Operations & Enablement and the broader team with a positive, collaborative, and service-oriented mindset.  

2. One-Team Mindset – Promotes collaboration, knowledge sharing, and mutual support across the Assistant community, ensuring effective partnership, deputization, and seamless support across teams.  

3. Continuous Improvement Orientation – Actively seeks opportunities to improve ways of working, embraces innovation and new technologies, and encourages the adoption of more efficient and effective practices.  

Are you focused and committed and enjoy engaging with people across the business? If so, we would love to hear from you!  

Our Values 

Leadership from Every Seat is our leadership ambition to empower all employees at Swiss Re to act as a leader and take ownership no matter where they sit in the organization. There are three leadership imperatives that guide us on how we lead at Swiss Re, one of which is to 'Be courageous'. At Swiss Re, this is about taking personal accountability. 

We are looking for team members who stand for integrity, improve continually and navigate ambiguity. This means having the courage to be curious and to stretch yourself beyond what you already know. We want team members who drive change fearlessly and don't always opt for the easy option, and can stay calm, focused, and resilient. 

Regardless of what position we have at Swiss Re, all of us can be courageous, which will also help us in our personal and professional growth. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.