Executive Assistant (hybrid)

We have an outstanding opportunity for an energetic person to join our team of assistants in Executive Office. You will get a chance to grow and get a taste of what it takes to be a part of globally structured group of people working for Swiss Re. Are you ready for a challenge? 

About the Role 

Our team consists of 9 Team and Executive Assistants located in Bratislava, and we are the point of contact for all administrative tasks and the driving effort for their execution, collaborating with our internal partners. 

We are ready to welcome a new team member to make sure things run smoothly and are prioritized properly. 

Your main responsibilities will be: 

• Manage MD's daily agenda and plan ahead accurate meeting schedule 
• Handle calendar management, including scheduling of internal/external appointments across time zones and arranging all required logistics (rooms, video conferences, catering, accommodation etc) 
• Organization of business trips (booking flights, transfers, accommodation etc.) 
• Organization of client visits (booking rooms, registering guests, ordering lunches etc.) 
• Support in Event Management (Invitations, registrations, reporting) 
• Active role as Data Steward in CRM system (creation and updating of new/existing Contacts, Partners and target groups) 
• Updating of team flyers, team lists, organizational charts and distribution lists 
• Filing and supervising expense reports, processing incoming invoices 
• Coordinating office events and team events 
• Ordering of access rights for tools 
• Support with setting up and evaluation of surveys 
• Supporting international clientele 

About You 

• 3-5 years Experience in supporting management at the executive level, very good command of English 
• Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word) 
• Professional communication and organizational skills 
• Excellent time management and ability to prioritize 
• Flexible personality with a high self-motivation who adapts fast to various situations and responds quickly to challenges 
• Able to anticipate possible risks/issues, maintains a solution approach 
• Able to work independently with little or no supervision, while being a teammate and collaborative 

If you do not meet all our requirements but truly believe that you have the right motivation and attitude to do the job, we will be happy to receive your CV as well! 

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity –diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities, and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when, and where to carry out your tasks.

For Slovakia the base salary range for this position is between EUR 1200 and EUR 1900 per month (for a full-time role). The specific salary offered considers:

the requirements, scope, complexity and responsibilities of the role,

the applicant’s own profile including education/qualifications, expertise, specialization, skills and experience.

In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based bonus.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

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