Executive Assistant to Head Branding & Marketing

Are you a detail-oriented professional with exceptional organizational skills? Join our dynamic Branding & Marketing team as an Executive Assistant and become the vital support system that keeps our leadership operating at peak efficiency. This role offers a unique opportunity to work at the intersection of executive support and marketing excellence, providing you with visibility across strategic initiatives while developing your career in a global organization.

About the Role

As Executive Assistant to the Head of Branding & Marketing, you'll serve as the right hand to senior leadership, managing complex calendars, facilitating communication, and ensuring smooth operations. You'll be the trusted partner who anticipates needs, solves problems proactively, and helps transform vision into reality.

Key Responsibilities:

• Calendar Management - Coordinate sophisticated scheduling across multiple time zones, prioritizing meetings and ensuring leadership time is optimized
• Meeting Coordination - Arrange, prepare materials for, and take minutes at key meetings, following up on action items to ensure completion
• Travel Arrangements - Plan and organize domestic and international travel, creating detailed itineraries and managing logistics
• Document Management - Maintain organized filing systems for confidential and important documents, ensuring easy retrieval and proper security
• Expense Management - Prepare, process and ensure all purchase orders, invoices and expenses are handled in a timely and accurate manager
• Governance Support – Set deadlines for, track and remind colleagues of governance related tasks
• Project Support - Assist with special projects, research, and initiatives that advance the department's strategic objectives
• Team Support - Coordinate team activities, onboarding processes, and departmental events to foster collaboration and team spirit
• Relationship Management - Establish and maintain good relationships with assistants of key internal collaborators, as well as external partners

About the Team

The Branding & Marketing team is driven by a powerful vision: Unleashing the power of our brand, client insights and global sales force to help drive client preference, loyalty and revenue for Swiss Re. We are a global team with local focus and execution power, bringing our branding and marketing strategy to life aligned with Business Unit growth ambitions and go-to-market plans.

About You

You are a highly organized and proactive professional who thrives in a fast-paced environment. Your exceptional attention to detail, discretion with confidential information, and ability to anticipate needs make you an invaluable partner to leadership. You communicate effectively across all levels of the organization and take pride in creating efficient processes that save time and resources.

We are looking for candidates who meet these requirements:

• Minimum 3-5 years of experience providing executive-level administrative support
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Demonstrated ability to manage complex calendars and coordinate high-level meetings
• Outstanding written and verbal communication skills in English; additional languages are a plus
• Bachelor's degree or equivalent combination of education and experience

These are additional nice to haves:

• Experience in the insurance, financial services, or professional services industry
• Knowledge of marketing operations and branding principles
• Experience with project management tools and methodologies
• Ability to work with virtual teams across multiple time zones
• Problem-solving mindset with a track record of process improvement

For Slovakia the base salary range for this position is between EUR 1,900 and EUR 3,200 per month (for a full-time role). The specific salary offered considers:
•    the requirements, scope, complexity and responsibilities of the role,
•    the applicant’s own profile including education/qualifications, expertise, specialization, skills and experience.In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based bonus.

This job offer is suitable for people who have been impacted by the invasion of Ukraine.

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