Bratislava, SK
Executive Assistant
- Head Group Cost, Procurement and Finance Transformation
- Head Group Procurement
- Head FP&A Corporate Functions
Key responsibilities:
- Provide senior professional and advanced administrative support to the Group Cost, Procurement and Finance Transformation leaders allocated including the Head Group Cost, Procurement and Finance Transformation
- Manage their calendars, including scheduling, booking rooms, catering, and MS Teams setup
- Prioritise conflicting needs, handle matters expeditiously, and proactively follow through to completion
- Anticipate and respond to executive requests in a timely and proactive manner
- Perform other position-related tasks as required
- Build and maintain strong working relationships with assistants of internal stakeholders and external partners
- Manage access rights for tools and platforms Coordinate with IT to troubleshoot and resolve issues via ticketing systems
- Maintain executive assistant credibility with other assistants of internal and external stakeholders
- Arrange travel schedules for the allocated Group Cost, Procurement and Finance Transformation leaders in line with Swiss Re’s policies, including bookings, visas, itineraries, and briefing materials
- Process expense claims and manage invoices for the allocated Group Cost, Procurement and Finance Transformationleaders
About the Team
We are Swiss Re's Group Cost, Procurement and Finance Transformation team, working in close partnership with leadership to shape the future direction. Our international team brings together diverse backgrounds and expertise, enabling us to approach challenges from multiple perspectives. Collaboration is part of our DNA – we rely on teamwork and thrive in a culture that is high-performing and supportive. We are motivated, ambitious, and committed to making our workplace not only purposeful but also enjoyable.
About You
- Senior experience in an executive assistant or executive team support role, preferably in a fast-paced, international environment
- Proven ability to engage and develop credibility with senior government officials and other executives and their assistants to deliver
- Proven track record in coordinating travel, managing calendars, and supporting meetings and events
- Experience processing expenses and invoices, with attention to accuracy and compliance
- Solid knowledge of MS Office, including Outlook, Microsoft Teams, Word and Excel and willingness to use AI tools
- Highly organized and detail-oriented, with the ability to manage multiple tasks and priorities simultaneously
- Proactive and responsive — anticipates needs and reacts quickly to time-sensitive requests
- Fluent in English; other languages are a plus
For Slovakia the base salary range for this position is between EUR 1,800 and EUR 2,800 per month (for a full-time role). The specific salary offered considers:
• the requirements, scope, complexity and responsibilities of the role,
• the applicant’s own profile including education/qualifications, expertise, specialization, skills and experience.In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based bonus.
We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.
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About Swiss Re
Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 15,000 employees across the world.
Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.
If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
We may use AI-powered tools to support the review and evaluation of applications for this position. These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people. To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.
Reference Code: 138314
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