Project Management Office (PMO) Specialist - Maternity Cover

We are the largest data science team at Swiss Re, and we’re seeking a new colleague to help scale and operationalize data science & AI capabilities across the organization. This role sits at the intersection of delivery, operational excellence, project coordination, and stakeholder engagement.

You’ll be working alongside highly skilled data scientists, AI engineers, and product teams to support the end-to-end enablement and governance of AI use cases globally. Your role is critical in ensuring that processes, tools, communications, and collaboration run smoothly and efficiently to support Swiss Re’s strategic AI agenda. 

About the Role

We are seeking a proactive PMO to help scale and operationalize AI capabilities across the organization. This role sits at the intersection of AI delivery, operational excellence, project coordination, and stakeholder engagement—with a special focus on our Generative AI Program.

Key Responsibilities

• Manage projects including delivery and staffing boards, coordinating weekly/bi-weekly status updates, and facilitating progress tracking and reporting
• Support Project Leads by enabling fast operations, governance, and stakeholder engagement
• Coordinate and prepare trainings, knowledge sharing events and communications such as articles, show-and-tells, conferences and project spotlights across our portfolio
• Organize and facilitate cross-functional meetings, from weekly syncs to large ad hoc gatherings with 20+ participants
• Drive continuous improvement of analytics operations and team processes through structured approach and best practices
• Maintain and expand the departmental Wiki, including content updates, reviews, and regular communications
• Serve as point of contact for training, knowledge sharing, reporting, onboarding, and governance-related guidance across our teams
• Track AI tools adoption across portfolio to enable business impact measurement

About the Team

We are the largest data science team at Swiss Re, working at the forefront of AI implementation across the organization. You'll be working alongside highly skilled data scientists, AI engineers, and product teams to support the end-to-end enablement and governance of AI use cases globally. Our team plays a critical role in ensuring that processes, tools, communications, and collaboration run smoothly and efficiently to support Swiss Re's strategic AI agenda.

About You

You thrive in an enabling role where you empower AI teams to succeed. You're organized, detail-oriented, and comfortable engaging across technical and non-technical stakeholders. You take pride in making complex initiatives run smoothly through communication, coordination, and operational excellence. While you may not be coding machine learning models yourself, your contribution ensures those models get delivered, governed, and adopted successfully.

We need you to bring in the following must haves:

• Strong organizational and project coordination skills with demonstrated experience in managing complex initiatives
• Excellent communication skills with ability to engage effectively with both technical and business stakeholders
• Familiarity with collaboration and project management tools such as Azure DevOps, Confluence and Microsoft 365
• Proven ability to drive process improvement and knowledge-sharing initiatives

Nice to have

• Experience supporting technical teams or programs, ideally in data science or data engineering

If you don't have some of those but are eager to learn them, get in contact with us.  

Thank you for taking the time to read our job advertisement. We look forward to getting to know you!