Project Portfolio Coordinator

Are you a detail-oriented professional who thrives on bringing order to complexity? Do you excel at translating data into meaningful insights that drive decision-making? We're seeking a talented Project Portfolio Coordinator to be the backbone of our COO Project Portfolio, ensuring transparency, governance, and operational excellence across our organization.

About the Role

The Project Portfolio Coordinator manages the planning, governance, tracking, and reporting of the COO Project Portfolio, working primarily with the COO OMEX organization. In addition, the role provides dedicated support to CorSo Investment Lifecycle Management (ILM) for the CorSo Project Portfolio, specifically for projects exceeding the Targeted Standard for Project Management (TS4PM) threshold. 

As Project Portfolio Coordinator, you will play a key role in enabling transparency, structure, and performance oversight. You will work closely with project managers, delivery leads, finance, and leadership to ensure accurate reporting, robust governance, and smooth portfolio operations.

Key Responsibilities:

• Portfolio Administration
  • Maintain and update portfolio tracking systems, dashboards, and documentation
  • Ensure project data accuracy (status, budgets, timelines, risks, resources)
  • Support portfolio intake and prioritization processes
• Portfolio Reporting & Analysis
  • Support preparation of regular portfolio reports and executive summaries
  • Identify data inconsistencies and follow up with project owners
  • Monitor portfolio-level risks and mitigating activity
  • Support ABR/QBR processes
• Portfolio Governance & Compliance
  • Support portfolio governance processes and stage-gate execution
  • Ensure adherence to Swiss Re standards, templates, and policies
  • Support with audit and compliance activities
• Stakeholder Coordination
  • Schedule and coordinate portfolio review meetings
  • Prepare meeting materials and document decisions/actions
• Process & Tool Support
  • Act as subject matter expert for Portfolio One, our central project repository
  • Provide basic user support/training where needed
• Investment Lifecycle Management (ILM) support
  • Support the preparation of the bi-annual ILM Report
  • Support the application of the Targeted Standard for Project Management (TS4PM) framework where mandatory
  • Monitor compliance with ILM governance requirements and follow up on missing or incomplete documentation.
  • Maintain compliant record/document repository
  • Assist with training and onboarding the CorSo organization on TS4PM and ILM processes

About the Team

The COO Office is the central hub driving alignment, governance, and operational excellence. We turn strategy into action and ensure performance stays on track with organizational goals. Working across functions, we break down silos, enhance collaboration, and enable teams to deliver their best. If you’re passionate about strategic execution and scalable efficiency, this is where you can make a real impact.

About You

You are structured, analytical, and proactive. You enjoy working with data and processes, and you take pride in ensuring accuracy and clarity in reporting. You are comfortable coordinating across multiple stakeholders and can balance attention to detail with an understanding of the bigger picture. You communicate clearly, manage priorities effectively, and are eager to grow your expertise in portfolio management and governance. You thrive in a dynamic environment and bring a collaborative, solution-oriented mindset.

We are looking for candidates who meet these requirements:

• Bachelor’s degree in Business, Project Management, Finance, or related field
• 3+ years of experience in project coordination, PMO support, or portfolio administration
• Familiarity with project/portfolio management concepts
• Proficiency in MS Excel, PowerPoint, and project management tools
• Knowledge of PMO methodologies (Agile, Waterfall, Hybrid)
• Certification (CAPM, PRINCE2 Foundation, or similar) - Optional

For Slovakia, the base salary range for this position is between 1,900 EUR and 3,200 EUR per month (for a full-time role). The specific salary offered considers:  

• the requirements, scope, complexity and responsibilities of the role,  

• the applicant’s own profile including education/qualifications, expertise, specialization, skills and experience. 

In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based bonus. 

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder. 

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