Workplace Experience Expert

We have a wonderful opening for an experienced Events and Facilities Expert to join to join our Corporate Real Estate & Services (CRES) team in Australia and New Zealand. Apply now to seize this exciting opportunity!

About the Role

You will be a a dynamic and detail-oriented Events and Facilities Expert responsible for planning and executing a variety of events, as well as managing facilities to ensure a seamless and efficient workplace experience for our Australia & New Zealand business.

This role will enable you to use your experience, skills & capabilities to manage multiple events and priorities simultaneously.

Key Responsibilities:

• •Manage and deliver events in Australia & New Zealand, including budgeting, coordinating and using event tools like MS Teams Live Event;

• Collaborate with event organisers, recommend solutions, maintain vendor relations, and work closely with other departments such as Communications, Multi-Media Services (MMS) and Information Technology (IT);

• Serve as the central point of contact for CRES-related items, including monitoring consumable stock levels, conducting daily office inspections, and managing maintenance and vendor interactions;

• Support staff with onsite AV and VC/TP requests, provide technical troubleshooting for internal meeting rooms, and manage locker allocations for new starters and visitors;

• Coordinate local Emergency Organisation (wardens and first aid officers) and training of staff on emergency procedures;

• Process invoices, onboard new vendors, and reconcile supplier statements with payables.

• Prepare and publish CRES related communications and digital signage; and

• Support of CRES team activities and perform administration duties as required. Complete tasks as requested by Head CRES ANZ. 

About You

•  Ability to confidently lead and manage complex events while interacting with Senior Management, demonstrating strong customer service attitude with a flexible mindset, strategic thinking, and proactive problem-solving skills;

•  Excellent time management, organizational, and communication skills, with proficiency in Microsoft applications such as Word, PowerPoint, Excel, Teams, and Outlook, as well as familiarity with widely-used event tools like MS Teams Live Event, Sli.do, and Qualtrics; and

• A customer service attitude with a flexible mindset, capable of strategic thinking and proactive problem-solving.

About the Team

We support innovation, productivity, and connectivity to help our people perform and deliver outstanding results. An optimal work experience can only be achieved if we bring together people, place, and technology.

Swiss Re offers modern working arrangements that allow all employees to adapt to changing work preferences. We provide attractive offices and competitive benefits, including 25 days of annual leave, 15 days of personal leave, flu vaccinations, and annual health checks.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

You must be an Australian or New Zealand citizen or a permanent resident of Australia to apply for this role.

Applications for this role will close on 15 December 2024. We look forward to your application!