Procurement Operations Associate

About the Team  

The Procurement Operations Team is accountable for end-to-end procurement activities across all categories of spend cross-divisionally in the US, Canada, Mexico, and Colombia, and delivering Procurement services in alignment with global Category Strategies. Along with its business partners and through established Procurement networks, this team executes the strategy to deliver value, improve quality, optimize cost, and mitigate risk in the supply chain.

About the role 

• engages team members in CI initiatives.
• Contributes to developing the Procurement network while ensuring effective collaboration across Group Procurement
• Takes ownership of your own career, performance, and development
• Liaising with various business departments, managers, and finance teams
• Performing any other ad hoc tasks as required by supervisor.
• Executes on the procurement operations activities such as but not limited to:
• Vendor Master Management
  • Responsible for creation/modification of vendor records in Master data management tool.
  • Periodic cleanup of Master data through data analysis and deactivation.
  • Has good understanding and can perform screening of vendors – International Trade control (ITC) and Anti Money Laundering (AML)
  • Coordinate between vendors and business team as part of day-to-day operations support.
• RFx
  • Responsible for supporting Coupa e-sourcing projects.
  • Support build of RFx (Request for information, Request for Proposal or Request for Quote)
  • Issue RFx and coordinate the submission process.
  • Evaluate supplier responses, support analysis and business unit decision.
  • Work with business owner to identify key contractual business terms and conditions.
  • Collate vendor queries and respond to vendors.
• Contract management.
  • Support yearly Contract renewal activities.
  • Support new contract creation including sharing of contract template, upload into Contract management tool and cleanup of old contracts.
  • Coordinate between vendors and procurement relationship manager to address contractual issues and concerns.
  • Clarify standard contract terms and conditions with vendors (as applicable)
• Non-standard invoices support
  • Clarify queries and educate business/vendors on following the standard invoicing process.
  • Identify issues in non-standard invoices & resolve them for timely processing
  • Prepare standard reports on regular basis for monitoring & improvement of process

The Procurement Operations Associate contributes to the global delivery of procurement operations activities such as vendor master data management, providing guidance and 2nd level support in S2P process; training the business users (internal customer) in the procurement tool; processing and reconciliation of invoices, and processing of external employees' data, while supporting the development of periodic reports.

About You

• Bachelor’s degree required at a minimum; in fields such as business administration, finance, law or a scientific or technical field. Strong preference for CIPS or similar professional qualification
• Ideally, you will have two (2) years of Sourcing/Procurement experience in international multicultural environment.
• You will demonstrate proficiency in organizational executing on pragmatic solutions in collaboration with the business to advance business priorities.
• You will be required to communicate effectively with Global Procurement community, Business partners and external suppliers. 
• You shall demonstrate behaviours consistent with Swiss Re leadership imperatives with a focus on driving sustainable performance and continuous improvement. Knowledge on Coupa or any similar e-sourcing platform.
• Excellent command of spoken and written English, other language desirable