Procurement Operations Associate

About the Team

The Procurement Operations Team is accountable for end-to-end procurement activities across all categories of spend cross-divisionally in the US, Canada, Mexico, Colombia and Brazil, and delivering Procurement services in alignment with global Category Strategies. Along with its business partners and through established Procurement networks, this team executes the strategy to deliver value, improve quality, optimize cost, and mitigate risk in the supply chain.

About the Role

The Procurement Operations Associate contributes to the global delivery of procurement operations activities such as Vendor Master Data Management, providing guidance and 2nd level support in S2P process; training the business users (internal customer) in the procurement tool; administration of the Purchasing Card (P-card) process; processing and reconciliation of invoices, and processing of external employees' data, while supporting the development of periodic reports.

Vendor Master Management

• Responsible for creation of vendor records in the MDM (Master Data Management) tool
• Modification of vendor records in MDM tool.
• Periodic cleanup of Master data through data analysis and deactivation.
• Has good understanding and can perform screening of vendors – International Trade control (ITC) and Anti Money Laundering (AML)
• Coordinate between vendors and business team as part of day-to-day operations support.

Purchasing Card (P-card)

• Administration of the monthly reconciliation process
• Support the training of business users (internal clients) in the P-card tools and processes
• Process invoices as required
• Coordination between Procurement Operations and business users' day-to-day operations support.

Non-standard Invoices support

• Clarify queries and educate business/vendors on following the standard invoicing process.
• Identify issues in non-standard invoices & resolve them for timely processing
• Prepare standard reports on regular basis for monitoring & improvement of process
• Vendor master data management
• Providing guidance and 2nd level support in S2P process
• Training the business users (internal clients) in the procurement tools and processes
• Processing and reconciliation of invoices
• Processing external employees' data
• Supports the business users (internal customer) with a high quality globally while ensuring the business users needs are anticipated
• Provides Source to Pay input into the development of appropriate Playbook

Contributes to continual improvement in the Procurement Operations team

• Active part in CI initiatives, engages team members in CI initiatives.
• Contributes to developing the Procurement network while ensuring effective collaboration across Group Procurement
• Takes ownership of your own career, performance, and development
• Liaising with various business departments, managers, and finance teams
• Performing any other ad hoc tasks as required by supervisor.

About You

Education

Bachelor’s degree required at a minimum; in fields such as business administration, finance, law or a scientific or technical field. Strong preference for CIPS or similar professional qualification

Candidate should possess good communication skills along with global stakeholder handling experience.

Knowledge on Coupa or any similar e sourcing platform.

Excellent command of spoken and written English.

Experience

Ideally, the candidate will have two (2) years of Sourcing/Procurement experience in international multicultural environment.

Candidate will demonstrate proficiency in organizational executing on pragmatic solutions in collaboration with the business to advance business priorities.

Candidate will be required to communicate effectively with Global Procurement community, Business partners and external suppliers. 

Candidate shall demonstrate behaviours consistent with Swiss Re leadership imperatives with a focus on driving sustainable performance and continuous improvement.