Team Assistant

Position objectives and position summary

Performs diverse team assistant / administrator functions, delegated administrative assignments and tasks, supports on branch governance process, events and functions coordination and support on travel management activities for L&H business originating teams.

Main tasks/activities

Client team support and administration

• Understands client requirements and recognizes client needs and priorities (internal and external). Builds collaborative relationships, takes action to meet client needs and concerns, facilitates agreement and seeks alternatives
• Liaises with external clients, executive assistants and other internal employees to organize agendas, reports, presentation material and supports on schedules attendance at meetings / conferences
• Coordinates and prepares information for use in meetings, conferences support on preparing reports from clients
• Demonstrates teamwork, collaboration and intercultural competency in own and cross-functional team. Cultivates key relationships, involves and informs others inside and outside of team

Event management (for client markets and client-facing activities)

• Organizes events and preparing meeting materials as required, working closely with other functions (such as CRES)
• Supports on organizes internal meetings
• Performs other ad hoc administrative and clerical duties and liaises with support services as required for organizing catering and event / publication mail etc

Client database maintenance and administration

• Performs maintenance and administration of client markets related database / tools
• Ensures the data inputs quality and accuracy and fulfils the Legal and Compliance guidelines (Counterparties Due Diligence (CDD) and Anti-Money Laundering (AML)

Branch governance support and administration

• Support the process for Branch Governance for Management and Branch meetings

About you

You have experiences from insurance industry in a multinational company environment, and similar roles previously (including Team Assistant, Junior analyst, Project Management).   As a self-driven personality, you pay attention to details and are able to communicate and collaborate with stakeholders across the organization.

Key to success are excellent organizational skills coupled with flexibility to adapt priorities.

Essential

• Minimum 3 years relevant experience in providing team administrative support, data analytical, and event coordinaton
• Data analytical - able to organize large set of data / spreadsheet, and converting into charts and simple digestible management information
• Organizational, interpersonal communication skills working across a broad range of stakeholders (including senior managers/executives)
• Microsoft Office suite (PowerPoint, Excel & Word) level at intermediate to advance.  Experience with TEAMs, SharePoint and Sli.Do functionality is desired
• Have a growth mindset, willingness to take on more responsibilities for professional advancement

• Agile with a proactive approach and creative thinking to deliver optimal solutions tailored to various situations

• Self-motivation and attention to detail

• Language skills:  Native Japanese, Business English

Nice to Have

• Understanding of the re/insurance industry, including functional process/activities would be an advantage