Global Finance Operations & Transformation Executive Assistant

About the Role

Join Swiss Re and its Global Finance Operations & Transformation (GFO&T) team as an Executive Assistant to the Head of GFO&T. As part of our dynamic and motivated "Strategy & Office" team, you will play a pivotal role in supporting the Head GFO&T and the Head GFO&T Strategy & Office. You will be able to collaborate with a wide range of stakeholders and contribute to a fast-paced and high-impact environment. This position offers a unique opportunity to grow your career within a leading global reinsurer.

Your key responsibilities include:

• Provide professional, proactive advanced administrative support
  Plan, manage and screen emails, handle calendar (incl. buffer and focus time), organise meetings (internally and externally) and act as a "gatekeeper“ for the Head GFO&T. Run daily morning check-ins with the Head GFO&T to prepare the day, prioritise meetings, prepare pre-reads (also with the use of Copilot), and allocate focus time. Manage calendar and organise meetings (internally and externally) for the Head GFO&T Strategy & Office

• Arrange travel schedules and handle expense management
  Arrange travel schedules in accordance with Travel and Expenses policy, including planning, booking, visas, and itineraries and provide all documents for meetings/presentations during travels. Prepare and process travel expense reimbursement timely. Prepare, process and ensure purchase orders, invoices and expenses are handled in a timely and accurate manner

• Collaborate with GFO&T Leadership and the wider Swiss Re colleagues
  Collaborate with the GFO&T Leadership Team (LT) and all relevant stakeholders to keep them well informed of upcoming commitments and responsibilities and follow up where needed. Establish and maintain good relationships with assistants of key internal collaborators as well as other relevant stakeholders

• Drive the departmental event management
  Plan and coordinate internal and external meetings and events such as LT meetings, offsites, workshops, team events, visitor arrangements, etc. Support ad hoc tasks in collaboration with the GFO&T Strategy & Office

About the Team

Global Finance Operations & Transformation (GFO&T) is the division responsible for accounting and reporting of accurate and consistent financial information for global Swiss Re for external reporting and internal analysis facilitating strategic decision-making. This includes IFRS for Global as well as statutory financial information for all Swiss Re's legal entities, including SST and Solvency 2. GFO&T spearheads the transformation of Global Finance, streamlining it towards a simpler, more effective, forward-looking organisation. The GFO&T Strategy & Transformation Office is in charge of defining and aligning the GFO&T strategy in close alignment with the leadership team and driving the Finance transformation on the divisional level, while delivering high-quality senior stakeholder reporting and managing the divisional budget.

About You

You are a motivated, collaborative and entrepreneurially minded individual with a strong interest in building your career within a leading global reinsurer. You have the desire to work in a fast-paced and collaborative environment, where no two days are alike.

• Relevant experience in executive assistance, ideally in a large corporate
• Apprenticeship qualification or equivalent education in Administration, Business or a related field
• Proven ability to complete tasks quickly and with high attention to detail under tight deadlines
• Can-do attitude and problem-solving skills with the ability to navigate challenging situations
• Self-organised, structured and ability to manage multiple tasks simultaneously
• Ability to work independently and navigate in multi-faceted stakeholder settings
• Adherence to confidentiality and discretion
• Excellent written and verbal communication skills in English and German
• Outstanding knowledge of Microsoft Office and familiarity with Co-Pilot
• Experience in large (re)insurance and Finance organisations an asset

If you are an open-minded and positive standout colleague, we will be happy to get to know you!

For Switzerland, the base salary range for this position is between 72,000 CHF and 108,000 CHF for a full-time role.

The specific salary offered considers:

• the requirements, scope, complexity and responsibilities of the role

• the applicant's own profile including education/qualifications, expertise, specialisation, skills and experience

In the situation where you do not meet all the requirements or you significantly exceed these, the offered salary may be below or above the advertised range. In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based annual bonus.

Our company has a hybrid work model where the expectation is that you will be in the office at least three days per week